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Eastern Kentucky University

Campus Recreation

Campus Recreation 5 Policies and Procedures

Policies and Procedures

As part of the Department of Campus Recreation and our mission to enhance campus and community life by providing Excellent Service, Programs, and Education that Encourages Holistic Well-being, we have developed our policies to ensure a safe, fair, and fun environment.

The following rules apply to all facilities and activities that are associated with the Department of Campus Recreation at Eastern Kentucky University.

Alcohol/Tobacco

Alcohol/Tobacco

Eastern Kentucky University is a Tobacco Free Campus. Therefore, all patrons of the facility will follow the same policy while participating in programs or while using Campus Recreation facilities.  All Recreation Facilities are alcohol, drug and tobacco free (including the Student Recreation Center, Intramural Fields, Weaver Gymnasium and the Challenge Course). Tobacco products include, but not limited to e-cigarettes, juuls and vapes.

Individuals who appear to be under the influence of alcohol or other drugs and/or are creating harmful situations will be asked to leave the facility and a suspension will be placed on their account as well as a note regarding the situation.  Similarly, those who do not follow the tobacco-free policy will be removed from the facility and a minimum 3-day suspension will be served and a note will be placed on the account. Once an individual has obtained three notes regarding failure to follow policy further action will be taken by the Campus Recreation Staff.

In addition, a letter will be sent to the Office of Student Conduct & Community Standards concerning the violation of University rules and regulations.  The University police will be called to assist with any individual who does not peacefully remove themselves from the facility at the request of the staff.

Conduct Policy

  • If a participant, member or guest in a Campus Recreation program or facility is directed to leave a facility, program, contest or activity for misconduct the following actions must be taken, but does not guarantee reinstatement:
    • He/she must leave the facility immediately and provide the staff their Student ID number.
    • He/she must meet with the designated Campus Recreation senior staff responsible for the program/facility in which the misconduct occurred. Until this meeting has occurred he/she will be ineligible for further access or participation in any Campus Recreation Program.

 

  • Once the Campus Recreation staff has informed a participant, member or guest of the necessity to see the appropriate person over the program/facility for misconduct, inappropriate behavior or ejection, it is that individual‚Äôs responsibility to schedule an appointment to meet with the designated senior staff member. If a sanction is imposed, it will begin after the meeting with staff.
    • If a sanction is necessary from a specific program, the individual may still participate in other programs or have access to facilities managed by Campus Recreation.
    • If a sanction is necessary from the Student Recreation Center, he/she may not participate in any Campus Recreation sponsored programs.

 

  • Any incident that involves a participant, member or guest who strikes, hits, pushes, threatens, spits at/on, kicks, verbally abuses a Campus Recreation employee, participant, member, guest, or spectator, or improperly uses his/her ID Card will result in immediate suspension from all Campus Recreation programs and facilities. Further, if deemed appropriate, information regarding the incident may be forwarded by Campus Recreation staff to the Dean of Students, University Police Department and/or any other department that the Recreation Center feels should be involved.

Pet Policy

Animals

Pets, other than service animals, are prohibited in all facilities associated with Campus Recreation. Assistance animals are not considered service animals and are prohibited. (Service and Assistance Policy 1.3.1P)

Eastern Kentucky University recognizes the importance of Service and Assistance Animals to individuals with disabilities, and is committed to providing reasonable accommodations; fulfilling its responsibilities under federal, state, and local laws and regulations; ensuring the health and safety of the University Community, Guests and Visitors; and preserving the integrity of University Property.

In accordance with the Americans with Disabilities Act as amended (ADA) and Section 504 of the Rehabilitation Act, the University is committed to allowing individuals with disabilities the use of a Service Animal on University Property to facilitate full participation and equal access to the University’s programs and activities.

Under federal law, individuals are not required to contact the University in order to have a Service Animal on University Property and may be used without written permission.

Service Animals are permitted within the facility in all activity spaces, with the exception of the pool.

Guest/Spectator Policy

All guests must follow the same policies and regulations for the facility, activity, and university. The sponsoring member assumes all responsibility for their guest and the actions taken by that guest. Members must remain present at the time of purchase of the guest pass, and remain in the facility while their guest is using the facility.

  • Members can only sponsor up to 2 guest per day.
  • Guest Passes are non-transferrable and non-refundable.
  • Without a valid EKU Student Recreation Center Membership, any individual who wishes to utilize the facility or programs must purchase a guest pass through the administrative office and be sponsored by a current EKU Student Recreation Center Member.
  • A guest pass is $5 for the day. In order to purchase a guest pass, the guest must present a photo ID that lists their date of birth if applicable.
  • All guest must complete and sign a waiver. If the guest is under the age of 18 the parent or guardian must complete and sign the waiver. Minor members, may not sign for, or sponsor guests.
  • Patrons 5 years and older are required to have a membership or be a sponsored guest to the Student Recreation Center in order to gain access to the facility (4 and under are free).
  • Patrons 17 and under (unless a full time enrolled student at EKU, Dual Credit student, or Model Lab student who is a Junior or Senior) must be accompanied by an adult or guardian while utilizing the facility at all times and both individuals must be within the same area of the facility. *Certain restrictions on access to facilities and programs may apply to minors.*
  • Patrons 13 and under are only permitted within the Aquatic Center, Climbing Center, eSports Lounge, Basketball Courts, and MAC Court. (13 and under are not permitted in Strength/Cardio and Group Fitness Rooms).
  • Patrons 14-17¬†(unless a full time enrolled student at EKU, Dual Credit student, or Model Lab student who is a Junior or Senior)¬†are permitted within any area of the facility as long as they are accompanied by an adult or guardian.
  • An Adult Patron may only supervise 4 minors during their visit.
  • Guests pass holders may not check-out equipment, make court reservations, or participate in programs designed for members.

Some programs and services, may have additional participation eligibility restrictions, waiver requirements, or fees associated with them.

Attire Policy

Proper Workout Attire

In an effort to prevent unnecessary wear and tear on equipment, public decency, and transmission of viruses and infections, appropriate athletic attire for the space and activity performed is required, and is at the discretion of Campus Recreation staff.

  • Generally, attire should be clean and cover the chest, privates, and buttocks through all ranges of motion
  • Bottoms must be free of belts, studs, rivets, and zippers as these may damage the equipment.
  • Clean athletic shoes with non-marking soles are required in all activity areas, except the locker room and aquatic center, or with prior approval from Campus Recreation Staff (i.e. Yoga classes, etc.).¬† Open toed shoes, boots, molded or metallic cleats/spikes, and shoes with metal buckles¬†are prohibited.
  • Participants not wearing clothing properly or offensive in nature will be asked to adjust their attire or asked to leave the facility.
  • Swimwear is only appropriate in the Aquatic Center (including the Patio), and locker room.

 

MAC Policies

Multipurpose Activity Court Policies

  1. All patrons and guests of the Student Recreation Center should act in accordance of the policies regulations set by the department of campus recreation and Eastern Kentucky University. Campus Recreation staff reserve the right to refuse access or remove any individual(s) whose behavior is deemed inappropriate.
  2. Physical, Verbal, Or Written Abuse will not be tolerated and may lead to suspension from the facility
  3. Participants using the Student Recreation Center assume all liability of and agree to compensate Campus Recreation for any damages that occur. Including, but not limited to lost, stolen or damaged items.
  4. Using the facility for anything other than MAC Gym appropriate activities may result in suspension from the facility.
  5. Outside food and drink are prohibited in all activity areas of the Student Recreation Center unless approved by Professional Staff. Non-glass, spill proof bottles are permitted, but must be stored in appropriate areas when not in use which include team benches and penalty boxes. (Replace)
  6. Proper athletic shoes and attire must be worn at all times while playing on the court.
  7. All personal belongings must be stored outside of the court located on either the team benches or within the penalty boxes.
  8. Intentionally banging on or hitting the glass is not permitted by any participant or spectator.

Refund Policy

Returns, Refunds, Cancellations

Our policy on returns, refunds, and cancellations varies. Once our department initiates the process, it may take two weeks or more in order for the refund to be processed, which is beyond our departments control. The decision to grant a refund/cancellation/return in part or full is at the discretion of the staff member facilitating the program or service. Generally, if any of the below circumstances exist, a return, refund, or cancellation is granted either in full or part, within thirty days of the request.

  • There is a billing error.
  • Act(s) of God prevent participation or usage.
  • Program was cancelled/or changed.
  • There will be no refund for a patron’s lack of attendance or use.

Music Policy

The music played throughout the facility is courtesy of Colonel Radio, a constant randomized playlist. Campus Recreation Professional Staff is responsible for controlling the type of music as well as the volume. The music is determined based on the general population within the specific time period using the facility and will not interfere with any other university policy.  Personal headphones are both encouraged and welcomed. The use of portable sound systems is prohibited within the facility, unless prior approval by the Campus Recreation Staff.

Towel/Locker/Cubby Services Policies

Both workout towels and shower towels are available for all patrons at the Equipment Checkout desk. Patrons may also choose to bring their own towel.

  • Shower towels should be checked out at the Equipment Desk using your ID number.
  • After use, towels should be returned to the Equipment Checkout desk.
  • A $10 towel fee will be charged for towels not returned.

Locker Rentals

Full and half lockers are available to rent on a first-come-first-serve basis for all memberships, starting at the beginning of each semester. To rent a locker stop by the Administrative Office.

  • Full lockers $30/Semester
  • Half lockers $20/Semester
  • If patrons do not renew the locker before the current term ends, the locker will be cleared and any contents will be placed in the Lost and Found.
  • Patrons will be notified via email of their locker status at the end of each semester.

Day Use Lockers

Free day use lockers are available for all patrons of the facility. Day use lockers can be found on the lower level across from the climbing wall, next to the MAC Court and upstairs next to the track.

  • Patrons must check out locks through the Front Desk.
  • Locks that are not removed by the end of the night on day use lockers will be removed, and the contents found in the locker will be placed in our Lost and Found.

Cubbies

  • All patrons have access to free personal cubbies, which can be found downstairs outside of the basketball courts and on the lower level of the fitness floor.

Photography/Videography Policy

By entering a EKU Campus Recreation Facility, members consent to being the subject of any photography, audio, or video recordings, which may take place while participating in programming and/or open recreation activities. Such photography and recordings may be used for EKU publications, webcasts, telecasts, advertising, and for any other additional promotional or marketing purpose as Eastern Kentucky University may see fit. By entering a EKU Campus Recreation facility, members hereby waive all rights or claims to any financial compensation or payment of royalties in connection with any publications, webcasts, broadcasts, or exhibition of these materials. When/if your likeness or image is used in a publication, there will be no identifying information provided. If members do not wish to be photographed, please kindly inform the photographer or videographer.

The taking, capturing or recording of any and all photography, audio, or video of any kind in the pool, men’s and women’s locker rooms, and restrooms is strictly prohibited.

Those who seek to photograph, film, or interview individuals at EKU Campus Recreation Facilities for commercial use, media use, or class projects, must receive prior written approval from Eastern Kentucky University Recreation administration only after submitting a Media Request Form.

By submitting a Media Request Form, you understand that:

  1. The form MUST be completed a minimum of 2 full business days in advance to your requested day/time. (If request is for a weekend, submissions must be made by Wednesday)
  2. Filling out this form does NOT guarantee approval for your request. You will be emailed regarding the status of your request.
  3. If approved, you MUST inform anyone who appears in the photos/videos and receive his/her verbal consent prior to photographing/videoing. Violation of this requirement may result in the requestor presenting his/her media to a Student Recreation staff member and/or the requestor being asked to discontinue photography/videography.
  4. If approved, all photography/videography must be taken between the hours of 8am-4pm Monday-Friday. Unless otherwise specified.
  5. If approved, Campus Recreation should receive access to all photographs/videos taken if requested.

The Zone Policies

Wellness Classroom

The Wellness Classroom is closed to patrons within the facility unless the event has been approved prior by Campus Recreation Professional Staff. All special events that take place within the classroom will follow Campus Recreation guidelines unless otherwise noted by the Recreation Staff.

Wellness Lounge

The Wellness Lounge is used for teaching, training and marketing of campus recreation events. However, during non-programing hours this area is open to patrons of the facility and can be used for relaxing, watching tv and collecting Health Promotion information. Use of the Wellness Lounge is for academic and recreational purposes only. Organized activities other than those approved by EKU Recreation Office staff are prohibited. Private Coaching and instruction for personal gain is not permitted. The Wellness Lounge should be used for relaxing, studying and gaining knowledge relating to the eight dimensions of wellness.

Patrons are not permitted to rearrange the furniture within the Wellness Lounge unless approved by the Recreation Staff.

The TV in the Wellness Lounge is to be used for programming, marketing and educational purposes only. Individuals attempting to use the television in a manner other than directed will be asked to leave the area.

Hydro Massage Bed

Time of the Hydro Bed is limited to 1 session. Do not perform back to back sessions on the Hydro Bed to allow others the opportunity. Time is limited to 10-minute sessions via the tablet connected to the Hydro Bed. Once your session is complete wipe down the hydro bed using the provided antiseptic wipes.

Wellness Resources Center

The Wellness Resource Center seeks to provide services that educate students about a variety of health-related topics and give them access to resources that promote a healthy lifestyle. The resource center engages students in developing personal skills and building an academic environment where well-being advances the capacity to learn, work, and contribute to society. If students would like information and or pamphlets they are more than welcome to take any text information necessary. If you have questions please contact the student workers placed in the resource center.

Sauna Policies

Children under 14 years of age are not permitted in the sauna.

  1. Pregnant women and those suffering from heart disease, pulmonary disease, diabetes, seizures, epilepsy, or high or low blood pressure should not use the sauna unless authorized by a physician.
  2. Patrons with medical conditions should not enter the spa area without prior consultation and permission from their physician.
  3. Oil-based products of any kind including but not limited to essential oils, baby oil, and shower lotions are not permitted in the sauna.
  4. Do not use the sauna while under the influence of alcohol, tranquilizers, or other drugs that can cause drowsiness or that can lower your blood pressure.
  5. Do not enter the sauna if you have a communicable disease or an open cut/wound.
  6. Allow yourself at least 5 minutes after exercising to cool down before entering.
  7. Prolonged exposure to high temperatures may result in nausea, dizziness, and fainting. Reasonable use time is 10 minutes.  It is recommended not to exceed 20 minutes.
  8. Exit sauna immediately if you feel dizzy, faint, nauseous, uncomfortable or sleepy.
  9. Direct skin to bench contact is not permitted. Patrons must use a towel or cloth barrier between skin and the sauna benches.
  10. Shoes are not permitted within the sauna, other than footwear appropriate for shower use.
  11. Constrictive or excessive clothing such as a sweat suit or rubberized suit is not permitted.
  12. Exercising in the sauna is prohibited.
  13. Do not place anything on or around the sauna heater at any time. The only item permitted to be poured on the rocks, found within the heater, is water using the provided bucket and ladle.
  14. Food and/or drink is not permitted within the sauna.
  15. After use within the sauna please refill the water bucket for the next user(s)

Signage and Advertisement Policies

The distribution and display of flyers, brochures, business cards or other promotional materials is up to the discretion of Campus Recreation Professional Staff. Promotional materials are prohibited to be taped on walls and doors within the facility. Groups and organizations that are interested in posting promotional material may contact the Administrative Office at (859) 622-8145 or by email.

Access Policy

Access to Facilities

  • EKU Campus Recreation reserves the right to refuse admittance
  • Entry to the facility and exiting the facility must be through the designated controlled access points only. Other exits should be used for emergencies only.
  • Members/guest who are under the age of 18 (unless a full time enrolled student at EKU, Dual Credit student, or Model Lab student who is a Junior or Senior) must be accompanied by an adult at all times.
  • An Adult Patron may only supervise 4 minors during their visit.

All patrons must provide valid identification to use the facilities.  Please use one of the following forms of identification in order to activate the turnstiles and gain access to the facility.

  1. EKU Student ID
  2. EKU Campus Recreation App Bar Code
  3. EKU Faculty/Staff ID
  4. EKU Alumni, Spouse, Donor, or Sponsored Dependent ID.
  5. Guest Passes: Once a sponsor and guest have completed the process for getting a guest pass the guest can provide the front desk their first and last name in order to gain access to the Student Recreation Center.
  • If a student and or patron fails to provide a valid form of identification to use the facility their personal identification number can be used in place. However, this can only be performed 3 times per semester. (*Please Note in-order to confirm your ID a staff member may be prompted to ask a question regarding your membership profile)
  • A $5 guest pass can also be purchased if sponsored by a current member, for the day.

General Policies

Any individual found violating the below policies will be subject to disciplinary action.

  • All patrons and guests of the Student Recreation Center should act in accordance of the policies/regulations set by the department of Campus Recreation and Eastern Kentucky University. Campus Recreation staff reserve the right to refuse access or remove any individual(s) whose behavior is deemed inappropriate. Violators of these policies may also be suspended from using the facilities and associated programs. Members who are suspended will not have any portion of their fees refunded.
  • Participants using the Student Recreation Center assume all liability of and agree to compensate Campus Recreation for any damages that occur.
  • Each individual participating or watching assumes the risk for any harm or injuries sustained.
  • Patrons 5 years and older are required to have a membership or be a sponsored guest of their parent/guardian to the Student Recreation Center in order to gain access to the facility (4 and under are free).
  • Patrons 17 and under (unless a full time enrolled student at EKU, Dual Credit Student, or Model Jr/Sr) must be accompanied by an adult or guardian while utilizing the facility at all times and both individuals must be within the same area of the facility. *Certain restrictions on access to facilities and programs apply to minors, see below.
  • Minors who are Full-Time EKU Students, are permitted to engage in any program designed for EKU students. All other minors are only permitted to participate in programs designed for minors or the general public.
  • Minors who are Dual Credit or Model students who are Juniors or Seniors must have a completed waiver on file with Parent/Guardian consent.
  • Patrons 13 and under are only permitted within the Aquatic Center, Basketball Courts, MAC Court, Game Room and Climbing Wall. (13 and under are not permitted in Strength/Cardio and Group Fitness Rooms).
  • Individuals between the ages of 14 and 17 (unless a full time enrolled student at EKU, Dual Credit, or Model Jr/Sr) accompanied by an adult or guardian are permitted within any area of the facility.
  • An Adult Patron may only supervise 4 minors during their visit.
  • All patrons must provide valid identification to utilize the Student Recreation Center. However, those using the personalized bar code via the MyCampusRec app will be able to gain access to the facility. ID forgiveness will be limited to 3 times per semester.
  • The Student Recreation Center is an alcohol, tobacco and drug free space, which includes e-cigarettes, juuls and vapes.
  • In an effort to prevent additional wear and tear on equipment and the potential spread of diseases, all participants are required to wear attire that is appropriate for the activity and space. (Appropriate athletic attire, such as t-shirts, athletic non-marking shoes, shorts, warm-up suits, sweat suits or aerobic clothing, is recommended at all times during recreation.) Clothing with profanity or offensive language may not be worn within the facility or while participating in programs.
  • EKU Campus Recreation is not responsible for lost or stolen items. It is strongly recommended that members refrain from bringing valuables to the facility.¬† Members are encouraged to store all personal belongings in cubbies or lockers. Day use and semester locker rentals are available.
  • Pets, other than service animals, are prohibited in the Student Recreation Center.¬† Assistance animals are not considered service animals and are prohibited. (Service and Assistance Policy 1.3.1P)
  • Bicycles, skateboards, rollerblades and skates are prohibited within the Student Recreation Center.
  • Campus Recreation programs and events reserve the right of priority and scheduling.
  • Outside food and drink are prohibited in all activity areas of the Student Recreation Center unless approved by Professional Staff.¬† Non-glass, spill proof bottles are permitted, but must be stored in appropriate areas when not in use.
  • The use of portable sound systems is prohibited within the Student Recreation Center.
  • The taking, capturing or recording of any and all photography, audio, or video of any kind in the pool, men‚Äôs and women‚Äôs locker rooms, and restrooms is strictly prohibited. Those who seek to photograph, film, or interview individuals at EKU Campus Recreation facilities for commercial use, media use, or class projects, must receive prior written approval from Campus Recreation administration prior to accessing the facility. Additionally, Campus Recreation should be provided footage (if requested) to be used for the purpose of promoting special events/programs for EKU.
  • ¬†Instructing/Coaching/Training is prohibited within the Student Recreation Center unless approved by the Campus Recreation Staff.
  • Use of informal activity spaces when not scheduled/reserved, including priority scheduling, is on a first-come, first-served basis. No organized activities except those sponsored or approved by Campus Recreation are permitted.
  • Contact Campus Recreation staff should an accident, injury, or related incident occur. In addition, please immediately report any piece of equipment that is not functioning properly to so it can be evaluated and serviced promptly.
  • Participants are responsible for reading, understanding and abiding by all rules and regulations of the Recreation Center.

Accident/Injury Policy 

Keeping participants safe is the number one priority for Campus Recreation employees. All Campus Recreation professional staff and student supervisors are certified in first aid, CPR, and AED and are trained to provide emergency care to participants if needed. In the event of an emergency, participants are required to report all accidents, incidents, or injuries to the nearest Campus Recreation employee so proper care can be provided. If an ambulance is necessary, the Campus Recreation staff will contact university police and follow the emergency procedures. Campus Recreation employees may not transport injured victims. In any injury situation, the injured person (when possible) and any witness will be asked questions for an accident/incident report.

Assumption of Risk

Participation in Campus Recreation facilities and activities is completely voluntary whether participating in or watching any event or activity sponsored by any group.  Each individual participating or watching assumes the risk for any harm or injuries sustained. Neither Eastern Kentucky University, nor the Department of Campus Recreation can assume any responsibilities for injuries incurred through participation in facilities or activities. It is strongly advised that participants use caution and be aware of potential health risks associated with exercise, and obtain a physical from a doctor before beginning an exercise program. Should an accident, injury, or related incident occur, please contact a Campus Recreation staff member immediately.

Food/Beverage

Outside food and drink may be consumed in the Student Recreation Center lounge space found prior to swiping into the facility. Open lid consumption is not permitted in any of the activity spaces, unless approved for an event. Non-glass spill proof, bottles are permitted in activity areas, but must be stored when not in use. Participants will be asked to refrain from chewing gum during activities for safety reasons and for the upkeep of the facilities.

Weapon Policy

Unless expressly exempt, all persons are prohibited from possessing Deadly Weapons and Dangerous Materials/Instruments on all property owned, leased, or controlled by Eastern Kentucky University, including but not limited to all classrooms, laboratories, residence halls, clinics, office buildings, performance halls, athletics and recreation facilities, farms, forests and other natural areas, parking lots and structures, University owned, leased or controlled vehicles, and all outdoor areas of the campus, including extended campuses and all other property now or hereafter owned, leased, or controlled by Eastern Kentucky University, of any unit of Eastern Kentucky University. This policy applies to all persons who possess lawfully issued licenses or permits pursuant to Kentucky Revised Statute 237.110 and to all persons who do not possess lawfully issued licenses or permits pursuant to Kentucky Revised Statute 237.110.

Campus Recreation

 

Physical Address: 228 Park Drive
Mailing Address: 521 Lancaster Ave SRC 105
Richmond, KY 40475
Phone: Front Desk (859) 622-6751 / Main Office (859) 622-8145

 

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