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Travel Requirements and Procedures

Domestic Out-of-State Travel

All Faculty and Staff domestic, out-of-state travel must be approved by the employee’s department chair and college dean. Please fill out the Request for Out-of-State Travel Form fully and work with your Administrative Coordinator to route it for signatures in DocuSign. Please see the Domestic Travel Checklist for tips on requesting, documenting, and seeking reimbursement related to university business or conference travel.

International Travel

All international travel requires supervisor, college dean, and provost approval prior to incurring charges. All international travel requests should be completed fully, all estimated costs accounted for, and submitted via DocuSign at least 30 days before the anticipated start of travel. Failure to obtain approval before traveling could result in denial of expense reimbursement. The International Travel Checklist is a helpful resource for completing the request form as well as documenting your travel upon return.

College of Letters, Arts, and Social Sciences

521 Lancaster Ave.
103 Roark Bldg.
Richmond, Kentucky 40475
Phone: 859-622-2222