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Hiring Proposals and Offers

Hiring Proposal Communication

The Search Committee will provide hiring feedback to the Department Chair for review and submission to the College Dean. The Dean will review the hiring feedback and communicate with the Provost regarding the hire via email with a copy to Melinda Compton and Candace Tate. The email should include (1) the recommended candidate’s name, (2) the proposed salary, (3) any proposed special terms of appointment, (4) an attached CV, and (5) the position number assigned to the position. Once the initial offer is approved, the Dean, in consultation with the Provost, will also conduct negotiations for any adjustments to approved compensation and/or special terms of appointment during the offer of employment.

Hiring Proposal Approval

Search Committee –> Department Chair –> Dean –> Provost

Making an Offer of Employment

The Dean may make an informal offer of employment, contingent upon successful background check, to the candidate by phone, email, etc. before issuing a formal contingent offer letter using the standard offer letter template. Further information regarding the offer letter template will be forthcoming.

The Dean will notify the college’s Human Resources Business Partner (HRBP) and the Department upon receipt of the signed offer letter from the candidate. The Department Chair will update the hiring recommendation in OES.

Forms, Templates, and Guides
Offer Letter Template

Department Chair
Search Committee