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Tuition Reimbursement Programs

A student at Commencement at Eastern Kentucky University.

Tuition Reimbursement Programs: What to Know and How to Take Advantage of Your Employee Benefit

Since a degree may be necessary to move into middle and upper management at many companies, you will want to take advantage of opportunities to earn that degree at EKU.

A college credential provides the opportunity to earn more money and help you reach new heights, but it also offers greater credibility, helps satisfy a desire for lifelong learning and self-improvement, and can leave you with a sense of accomplishment. Whether you’re looking to move into a management position or make a career move, going back to school is the best way to make that a reality. The only thing that may be stopping you is the expense of pursuing that advanced degree, which is where your company’s tuition reimbursement , the EKU Advantage, and a Corporate Educational Partnership can help.

If you’re currently employed, then you might be in the 95 percent of eligible employees missing out on one of the most valuable, yet underutilized, ways to pay for college.

It’s called tuition reimbursement and tapping into it can make it possible for you to enroll in a college degree program as soon as next semester.

What is Tuition Reimbursement?

Tuition reimbursement (also known as tuition assistance) is an employee benefit through which an employer pays for a pre-determined amount of continuing education credits or college coursework to be applied toward a degree. These programs are intended for employees looking to advance their education as it relates to their current career track, offering them the chance to increase their industry knowledge while developing advanced skills.

These benefits are widely available, although under-utilized. A 2015 survey found that U.S. companies spend 28 billion dollars annually on educational assistance programs, with over 83 percent of organizations offering some type of tuition reimbursement benefit. On average, however, only two to five percent of eligible employees use tuition assistance programs, and 43 percent of working professionals are unaware of their employer’s benefit.

About 40 percent of employers choose to pre-pay for student’s coursework to encourage participation in their tuition reimbursement program. These programs vary, however, so it’s crucial that you review the program details before assuming your college coursework will be fully covered. You may have to foot the bill upfront and submit a request for reimbursement in accordance with your employer’s tuition assistance policy.

While specific program policy details differ by organization, here are a few details to keep in mind.

Tuition Reimbursement Requirements

Tuition reimbursement programs often contain employee and coursework eligibility requirements. You may be required to pursue certain programs or courses and make certain grades to be reimbursed. Your employer’s program eligibility requirements are usually in the employee handbook and/or the company Human Resources Office.

Program Requirements

  • An annual reimbursement limit per employee based on his or her current job title. Employer tuition assistance usually won’t cover the entire cost of a degree program, but it can make a major difference in your ability to pay for school.
  • Reimbursement may be limited to four-year schools or to a specific list of accredited institutions.

Course Requirements

  • Eligible coursework is often limited to subjects related to your current job.
  • Employers may require that employees earn a grade of “C” or higher to qualify for undergraduate tuition and a “B” or higher for graduate course reimbursement.

Timeframe Requirements

Your employer not only hopes to reduce turnover by offering tuition reimbursement but also to experience a return on the investment. Employers might require that employees remain employed for a specified period after completing the coursework before the payment is processed.

Tuition Reimbursement Programs are a Win-Win

Tuition reimbursement programs offer clear benefits to employees looking to upskill and advance. Savvy professionals know they can turn their employer’s financial support into a graduate degree that will carry them the rest of their professional career. But what’s in it for the employer?

As with most employee benefits, they are designed to reduce turnover and attract additional qualified candidates to the organization.

By upskilling their employees, companies also have more promotable staff which lowers the cost of hiring new personnel. There’s also a tax benefit to employers who offer tuition reimbursement programs.

Organizations with educational assistance programs also benefit from more engaged employees. Employees feel valued, knowing their employer supports their professional development.

Beyond the Money: Other Benefits of Tuition Reimbursement

While the most apparent benefit of employee tuition reimbursement is the additional source of college funding that will help reduce your reliance on student loans, some other benefits can’t be measured in dollars and cents.

The completion of your undergraduate or graduate degree can help build your confidence in the workplace and impact other parts of your life, too. Not only are you 21 percent more likely to be promoted and on the path to receiving 40 percent higher wage increases compared to co-workers who pass on the opportunity, but you will also inspire those around you, showing them that, with determination and grit, what seemed impossible can be achieved.

How to Get Started

Take advantage of your company’s tuition reimbursement program by contacting the human resources department and following the steps below.

Request a copy of their tuition assistance policy and read the fine print. You’ll want to identify any program requirements and limitations before you enroll in classes. Even if your employer has not entered into a training agreement with an educational institution, there may be restrictions on which educational credits qualify for reimbursement.

Communicate with your HR representative about your educational goals. Let your HR representative know that your objective is to obtain a degree. He or she can assist you with getting the most out of your company’s tuition reimbursement program.

Find out what signatures are required. In most cases, prior approval is required from your employer before enrollment. You’ll also want to confirm that your employer doesn’t require you to remain employed for a specified period after the course is completed. Make sure you check with HR so you’re not left with unexpected tuition obligations.

Lastly, some employers may require you to complete a Free Application for Federal Student Aid (FAFSA)before submitting a request for reimbursement. This encourages employees to exhaust other options before applying for tuition reimbursement. It’s important to clarify these details beforehand.

Follow up on the paperwork. Make sure you submit the required paperwork to your employer before classes begin. Once classes are completed, ensure the necessary documentation for reimbursement is processed promptly.

Keep in mind, your current employer may not advertise the availability of their program, so be sure to connect with your human resources department today.

Maximize Your Benefits

The only way to take full advantage of this employee benefit is to understand your employer’s participation requirements. Use the following checklist to get the most out of your employer’s tuition reimbursement program:

Tuition Reimbursement Checklist

Employ Eligibility
Do I:
  • need to be employed for a minimum length of time before I can participate in the program?
  • work enough hours per week to qualify for the program?
  • need a manager’s approval before enrolling in a course?
Tuition/ Expenses
Does the plan cover more than tuition? If so:
  • what items are covered? (e.g. textbooks, lab fees, internet)
  • which items are not covered? (e.g. parking fees, meals, late registration fees)
Tuition Reimbursement Payment and Processing
Check with HR to find out:
  • When is the deadline to submit a reimbursement request?
  • Is there a form that must be completed to process the reimbursement request?
  • What documentation is required to process the request? (e.g. official transcripts, tuition bill, proof of tuition payments)
  • Where and how do I submit the documentation for processing?
  • How long must I remain employed after completing the course to receive the reimbursement?
  • Did I meet the minimum grade requirement for reimbursement?

Take the Next Step

You can obtain your undergraduate or graduate degree by tapping into all available funding sources, including Federal Student Aid programs, scholarships, and state grants. Consider your overall graduate school financing plan and how it aligns with your employer’s tuition reimbursement policy.

If you can reduce the cost of going back to school by exhausting the annual limits of your company’s tuition reimbursement program, this benefit may hold the financial key to completing your degree.

Corporate Educational Partnerships

521 Lancaster Ave.
Whitlock 144 / CPO 54
Richmond, KY 40475
Phone: 859-622-2264