The University supports the use of preferred name for use within University systems, where feasible. Not all University information systems, databases, and processes may be able to store or display this identifier, and there may be situations that require use of the Legal Name. Therefore, individuals who utilize a Preferred Name University systems should always be prepared to reference their Legal Name, as well and to provide corresponding identification when necessary.
Eastern Kentucky University recognizes and strives to support the need or preference for members of the University community to refer to themselves by a name other than their legal name. As long as the use of this name is not intended for the purposes of avoiding legal obligations or misrepresentation, the University acknowledges that a preferred first and/or middle name may be used where possible in the course of University business.
Eastern Kentucky University will use a student’s preferred name wherever a legal name is not required on campus including on internal documents, communications, systems, and web portals such as:
*by request only
A preferred name will not be used on outgoing mail or documents that require a legal name such as:
The University will not accept a preferred name that is vulgar, offensive, obscene, or fanciful, creates confusion of the individual with another individual, or otherwise constitutes misuse or abuse as defined in this procedure. The use of a preferred name cannot be used for the purpose of misrepresentation and must otherwise comply with university policies, including the Student Code of Conduct. The Registrar or designee will determine if a student’s preferred name is appropriate under these criteria. In order to request a change to your preferred name change with the university, please submit a Personal Information Change Form.