University Procurement negotiates contracts with suppliers to ensure the University receives the best value on goods and services. All EKU employees shall purchase goods and services off of contracts unless authorized by their respective Vice Presidents.
The University has chosen to award multiple contracts to vendors for the provision of charter bus service. This will give departments flexibility when arranging their travel needs and the confidence knowing that these vendors meet the requirements established by the University. Listed are the contracted vendors and contact information. Contact the Purchasing Office if you should need further information.
- Blue Grass Tours, Inc.
www.bgtky.com
Contract Number: NAC-1912-2023
Contact Info: Corey Jones
corey@bluegrasstoursky.com
859-233-2152 - Bush Fire Services, Inc.
www.bushfireservices.com
(chartered school buses and 15-passenger vans only)
Contract Number: NAC-1913-2023
Contact Information: Nicole Williams
Nicole.bfs360@gmail.com
606-864-2244 - Gold Shield Limousine Company, Inc.
www.goldshieldcars.com
Contract Number: NAC-1914-2023
Contact Info: TJ Doyle
tj@goldshieldcars.com
859-255-6388 - Taylor Motors, Inc.
www.taylorbus.com
Contract number: NAC-1915-2023
Contact Info: Charles Taylor
charlestaylor@wedeliverbest.com
502-267-4007
To purchase copiers, please contact Jeremy Watson at jeremy.watson@eku.edu, CPO 29A.
The University has chosen to award multiple contracts to vendors for the provision of events goods & services. This will give departments flexibility and confidence when procuring services such as inflatables & carnival style games knowing that these vendors meet the requirements established by the University. Listed are the contracted vendors and contact information. Contact the Purchasing Office if you should need further information.
- Party on Air Extreme Inflatables
www.partyonair.com
Contract Number: NAC-2579-2024
Contact Info: Ashley Wesley
party@partyonairky.com
859-608-6640 - Lighter Than Air, Inc. (Balloon Decorations)
www.lighterthanairky.com
Contract Number: NAC-2577-2024
Contact: Francis Pinczewski
lighterthanairlex881@gmail.com
859-272-7777
- 4With Company LLC
https://4with.com/
Product Lines: Buzz Seating, JSI, KI, OFS, 9to5 Seating, Tayco-Casegoods, Via Seating, Hat Collective, Loft Wall, Global, Surfaceworks, Spec, Table Logix, Interga, Nook, Lightcorp, ClearSpace, TakeForm Signs, Level 4 Designs, etc.
Contact Info: Kevin Wallace
4690 Interstate Dr. Suite H
West Chester, OH 45246
k.wallace@4with.com - Furniture Solutions for the Workplace
furniture.solutions
Product Lines: Teknion
Dealer Contact Info:
Furniture Solutions for the Workplace
David Ware
209 N. Limestone
Lexington, KY 40507
david@fs.studio - ID&A, Inc.
https://www.id-a.com/
Product Lines: Herman Miller, JSI, Knoll, OFS, Sit-On-It, Versteel
Contact Info: Sandra Stokley
212 N Upper Street, Suite 160
Lexington, KY 40507
sstokley@id-a.com - KDA Office Furniture
kdaofficefurniture.com
Product Lines: Arcadia, David Edward Furniture, Encore Seating, HON, JSI, KI, Kimball, Officemaster, Nightingale
Contact Info: Keith Daniels
519 Hampton Way, Suite 2
Richmond, KY 40475
859-317-8131
customerservice@kdaofficefurniture.com - Kentucky Correctional Industries (KCI)
https://www.kci.ky.gov/Pages/index.aspx
Contact Info: Don Pack
don.pack@ky.gov
- KPC Architectural Products, Inc.
https://www.kpcarch.com/
Product Lines: Allseating, Arcadia, Buzz, Encore Seating, Grand Rapids, JSI, OFS, RT London, Sit-On-It, Symphony, Versteel
Contact Info: Angie Smith
2464 Fortune Drive, Suite 150
Lexington, KY 40509
a.smith@kpcarch.com - ORi – Office Resources, Inc.
oriusa.com
Product Lines: AIS Furniture, Arcadia, Cumberland Furniture, Daniel Paul Furniture, Davis Furniture, Encore Seating, Grand Rapids Furniture, HBF, Hightower, HON, Martin Brattrud Inc, National Office, OFS Furniture, RT London, Steelcase, Versteel, Global, AMQ, Smith System, Allseating, Egan, Source, Falcon, Indiana Furniture, St Timothy, 9TO5 and Eko
Contact Info: Jena Mason-Spanyer
2472 Fortune Drive, Suite 125
Lexington, KY 40509
859-241-2620
Cell 859-533-1652
jmason-spanyer@oriusa.com - Southwest Contract
swcontract.com
Product Lines: Southwest Contract
Contact Info: Eric Proulx
2405 Industrial Blvd
Temple, TX 76504
614-420-1864
eric@swcontract.com - Teknion
furniture.solutions
Product Lines: Teknion
Dealer Contact Info:
Furniture Solutions for the Workplace
David Ware
209 N. Limestone
Lexington, KY 40507
david@fs.studio
- ThermoFisher Scientfic
Megann Tate, Account Representative
megann.tate@thermofischer.com
859-433-7569 - VWR International
Tammy J. Curtis
Central Kentucky Sales Representative
1-877-897-6377 x 192033
859-421-3432 (mobile)
tammy_curtis@vwr.com
- Central Stores
- Staples Business Advantage
(Use Jaggaer to purchase)
Madison Heckel
502-548-6719
madison.heckel@staples.com
EKU Account Number: 1834397
All Printing Orders must be processed with the Division of Printing Services per KRS 57.011. If Printing Services is unable to process the order, a contracted full service printing supplier may be utilized upon preapproval of the Department of University Procurement. Any printing order that does not follow this procedure will become the obligation of the ordering individual.
All signage and graphics orders must be processed through the Division of Printing Services. If they cannot process, the department will be advised to use an EKU approved contract vendor. All promotional items must be purchased through an EKU approved contract vendor.
Note to Buyers: Please be aware that purchases from the approved vendors on this list will require approval from the Office of Communications & Brand Management. You may request approval by filling out the EKU Branding Pre-Approval Form.
- 4imprint
www.4imprint.com
Contact: John Lord, 4Imprint Education Team
866-624-3694
eku@4imprint.com
Reference Contract: NAC-2795-2024 - AdColor
www.adcolorinc.com
Contact: Scott Soard
859-253-1046 (ext. 1617)
scott.soard@adcolorinc.com
Reference Contract: NAC-2796-2024 - College Thread
collegethread.com
Contact: Karthik Shanadi
licensing@collegethread.com
Reference Contract: NAC-2798-2024 - Club Colors
www.signaturecollection.clubcolors.com
Contact: Myra Haley
336-207-0831
mhaley@clubcolors.com
Reference Contract: NAC-2797-2024
Punch Out Catalog Information - First Gear
www.firstgear1.com
Contact: John Perkins
859-624-2200
john@firstgear1.com
Reference Contract: NAC-2799-2024 - Halo
halo.com/jamison-hannigan
Contact: Jamison Hannigan
815-625-0980
jamison.hannigan@halo.com
Reference Contract: NAC-2800-2024 - Minuteman Press
www.richmondky.minutemanpress.com
Contact: Pete Cummings
859-314-1172
richmondky@minutemanpress.com
Reference Contract: NAC-2801-2024 - Sign Source
www.signsourceky.com
Contact: Jenny Stump
859-625-0035
jenny@signsourceky.com
Reference Contract: NAC-2802-2024 - Surge!
www.surgepromotions.com
Contact: Casey McKean
859-624-0045
casey@surgepromotions.com
Reference Contract: NAC-2803-2024
The Department of Purchasing contracts DocuBit, LLC. for shredding services. Shredding is conducted on a departmental basis.
If you consistently (at least once in either a 4- or 8-week period) shred large amounts of confidential material, it may be in your best interest to have scheduled pick up and service. If you do not recycle large amounts of confidential material, but still want a bin, you may have one installed for a one-time fee and an additional fee per pick-up.
However, if you shred material only once per semester or once a year, the purge option is likely your best option. Purge material is shredded and priced on a per pound basis. Please note pricing differences for shredding hard materials such as HDDs. If you require shredding of such materials, and have questions about pricing, process of destruction, or if you have information security concerns related to the destruction of these materials, please reach out to Shane Harris in the Department of Purchasing at shane.harris@eku.edu or 622-1656.
Prices have been updated as of July 1, 2024.
PRICING SCHEDULE:
EVERY 4 WEEK CONTAINERS
$10.50 per console (Serviced every 4 Weeks)
$15.75 per cart (Serviced every 4 Weeks)
$31.50 minimum stop charge (covers first 3 consoles or 2 carts)
*Pricing includes all material inside of containers- no extra per lb. rate or installation cost applies for containers serviced every 4 or 8 weeks.
EVERY 8 WEEK CONTAINERS
$15.75 per console (Serviced every 8 Weeks)
$21.00 per cart (Serviced every 8 Weeks)
$31.50 minimum stop charge
*Pricing includes all material inside of containers- no extra per lb. rate or installation cost applies for containers serviced every 4 or 8 weeks.
PERMANENT CONTAINERS SERVICED “AS-NEEDED”
$157.50 installation per console or cart
$.16/lb of material serviced “AS-NEEDED”
$31.50 minimum stop charge (covers first 200 lbs of “AS-NEEDED” Containers)
With this option, EKU will only be billed for initial installation and per-lbs shredding as needed*
Other Pricing As Needed:
Paper one-time purge project: $.16/lb
Non-Paper Media: $2.00/lb (CD’s, floppy disks, flash drives, data tapes)
Hard Drives
$10.00/ea (See “HD Process DocuBit” in Supplier Attachments for process)
$31.50 minimum stop charge -This applies if the vendor is not servicing other material for less than $31.50 at the time of service. For example, if Human Resources has 3 consoles being serviced every 4 weeks and the vendor services 1 extra Hard Drive then the total service charge would be $40.00 (3 consoles X $10 + 1 Hard Drive X $10)- Minimum stopcharge would not apply for the Hard Drive Service.
If you would like to establish service or change your current service or schedule, please reach out to Eric Caldwell, DocuBit’s representative, at eric@docubit.com or 859-792-8311.
Prior to utilizing EKU’s purchasing vendor, DocuBit, LLC., please review the Records Management Information.
All contracts permitting the establishment and operation of concession services or vending contracts on university operated facilities are awarded through the Office of Purchasing. Any request for a concession or vending contract must be submitted via email, to adm.purchasing@eku.edu, describing the service desired and giving all pertinent details and approval by the appropriate Vice President. Any problems regarding vending machines (out of stock, broken, etc.) on campus should be reported to the Purchasing Office.
- Snack Vending Machine Issue/Refund
Refer to the “Canteen Connect” sticker located on the machine and follow the guidance. If issue not resolved in a reasonable amount of time, please reach out to: - Department to University Procurement
Commonwealth 14th Floor
622-2246
adm.purchasing@eku.edu - April Fox
Business and Technology Center BTC 214
622-8111 or april.fox@eku.edu - Stacy Groce
Stratton 354
622-1978 or stacy.groce@eku.edu
- Coca Cola Vending Machine Issue/Refund
Refer to the “Canteen Connect” sticker located on the machine and follow the guidance. If issue not resolved in a reasonable amount of time, please reach out to: - Steve Caudill
Office of Finance and Administration
622-4997 or steve.caudill@eku.edu
Account numbers and the “rent a vehicle” link have been moved to the “University Procurement” tab within your MyEKU homepage. For inquiries regarding rental car availability and all other general customer service concerns, please contact EKU’s local Enterprise Representative:
- Gabriel Antrobus, Account Representative
511 Eastern Bypass
Richmond, KY 40475
Gabriel.L.Antrobus@em.com
859-624-5575
Fax: 859-624-9914
Enterprise - Justin Nickel, Senior Account Manager
justin.w.nickel@em.com
(email only for account questions or problems/issues, and cc EKU Procurement Official)