Resources & Information for EKU Faculty, Staff, and Students

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Adding Users to Canvas

This guide provides step-by-step instructions on how to add users to Canvas and types of user roles.

Instructor of Record and Facilitators (Automatic from CourseLeaf)

These individuals should be added to courses via CourseLeaf when the course shells are pushed and they are listed in CourseLeaf as the instructor and facilitator. See your department for more assistance with CourseLeaf.

Course TermPush Canvas Shells to Canvas
(Note: Dates are soft and may vary slightly for semester)
SummerFeb. 1
FallApr. 1
WinterOct. 1
SpringNov. 1

Enrolled EKU Students (Automatic from SIS)

Students who are enrolled in EKU courses via the registrar will be automatically added to Canvas course 5 days before the first day of classes each term.

Adding Other EKU Users

Because of FERPA considerations, the suggested protocol is to enroll individuals into sandbox courses (i.e., not live courses) so that EKU employees who are not instructors of record for that course may view, prepare, and evaluate course content and then copy it into a live course.

For special circumstances where being part of a live course is essential, please consider the following:

  • First, each user should be an employee of the university.
  • Second, all users we add to a live course must have completed both FERPA and Data Trustees training within the past 3 years.

When your users meet the two criteria above, you can create an IT Ticket and select issue type “LMS” that includes this information for each user (spreadsheet or list) to attach to ticket:

  • Name
  • 900#
  • Email Address
  • Role (see role list below)
  • Course(s) to add them to
Enrollment NeedRole
Sharing content with a teaching assistant (TA) or graduate assistant (GA) or peer tutor or didactic nursing faculty memberTeaching Assistant (TA)
Adding a librarian to a courseCourse Librarian
Sharing course materials with another person for review or evaluation and share material with another instructor or future TA/GAIf a Canvas Sandbox won’t work, they would  be a Course Observer
Seeing what a student will see in my course.Use the “View as Student” option in your Canvas course.

Adding EKU Users To Courses from Previous Semesters

  • If you have a student who needs to finish an incomplete course by submitting assignments/quizzes/discussions–make an IT Ticket and select issue type “LMS”  with this information: Student’s name, 900#, Email Address, Course(s) to add them to, and the end date for access to complete the work.
  • If it is faculty/admin/TAs who need access to prior course materials we will create a sandbox then you can move what you want to it.  To add the users make an  IT Ticket and select issue type “LMS” that contains this information: Name(s), 900#, Email Address, Course Sandbox(s) to add them to, and the role to give them.