Code of Conduct
In order to maintain a high level of service to our participants, the Department of Campus Recreation enforces a Code of Conduct that all participants must follow. The Campus Recreation staff appreciates your cooperation in creating a friendly and positive environment for recreation and social opportunities in all facilities.
Eastern Kentucky University
Campus Recreation Department
Participant’s Code of Conduct
Participation in all Campus Recreation facilities and programs is a privilege. All participants who participate agree to adhere to the following Code of Conduct:
Participants are expected to:
- Treat the Campus Recreation staff and facilities with respect.
- Act with character and courtesy while respecting the rights, welfare and dignity of all others in Campus Recreation facilities.
- Adhere to the rules & policies set by Campus Recreation & the University in its facilities and programs..
- Act in a safe, responsible manner regarding themselves and others.
- Participants engaging in inappropriate behavior or violating Campus Recreation and/or University policies may be subject to have their privileges of participation revoked and could face possible University disciplinary action.
Assumption of Risk
Participation in Campus Recreation facilities and activities is completely voluntary, whether participating in or watching any event or activity sponsored by any group. Each individual participating or watching assumes the risk for any harm or injuries sustained. Neither Eastern Kentucky University, nor the Department of Campus Recreation can assume any responsibilities for injuries incurred through participation in facilities or activities. It is strongly advised that participants use caution and be aware of potential health risks associated with exercise and obtain a physical from a doctor before beginning an exercise program. Should an accident, injury or related incident occur, please contact a Campus Recreation staff member immediately.
Acts to be Considered for Suspension
Any participant who threatens a Campus Recreation Staff member in any manner will automatically be suspended from all Campus Recreation activities for the remainder of their time at EKU. Any verbally abusive attacks directed towards a Campus Recreation Staff member will be placed on automatic probation for one year from the incident and suspended from all Campus Recreation programs and services for one year. Each case will be reviewed on an individual basis.
The following acts, including but not limited to, will be considered cause for suspension from Campus Recreation:
- Shoving or striking a Campus Recreation Staff member, participant, or spectator.
- Campus Recreation student staff members are employees of the University. Any attack on these employees, will be charged the same as all other University employees.
- Verbally abusing, baiting, or harassing a Campus Recreation Staff member, participant, or spectator before, or during or after participation.
- Theft and/or damage to equipment, the Student Recreation Center, or any satellite facility
- Failure to adhere to facility policies and procedures
- Failure to follow verbal instructions of a Staff member
- Failure to provide personnel with proper identification upon request
- Unauthorized use of facilities
Any other incident or act not covered will be addressed on a case-by-case situation
ALL ACTS THAT ARE CONSIDERED VIOLATIONS OF THE UNIVERSITY’S STUDENT REGULATIONS SHALL BE REFERRED TO THE OFFICE OF STUDENT RIGHTS AND RESPONSIBILITIES FOR DISCIPLINARY ACTION.
The Student Recreation Center is a single-entry facility. Entry must always be through the turnstiles parallel to the Access Desk. All patrons must provide valid identification to utilize the Student Recreation Center. To gain access to the facility, patrons must swipe their ID at the Access Desk or scan in using their mobile device or smart watch. The following forms of identification/access will be accepted:
- EKU Student ID Card
- EKU Mobile Credentials
- EKU Faculty/Staff ID Card
- Fusion Mobile Credentials
- Campus Recreation issued ID Card
- Alumni, Family Members, Donors, etc.
Campus Recreation does have the ability to create and distribute ID cards for facility access. Please note that this card will only work for the Student Recreation Center. The first ID card will always be free. If lost, a replacement card can be created and purchased for $5.
- Campus Recreation will not issue ID cards to current students. If a replacement card is needed, students must visit Card Services, located in Downstairs Powell, next to Starbucks.
If a patron forgets their ID card, they can provide their EKU ID Number (900# or 901#) to gain access into the facility. However, a strike will be placed on their account each time. On the fourth strike, the patron will only be allowed access if:
- An EKU or Campus Recreation ID card is presented
- A Guest Fee for $10 is purchased
If an individual attempts to use an ID other than his/her own, the ID will be confiscated and the Coordinator of Facility Operations will determine appropriate action, which may include suspension from the Student Recreation Center.
Groups that entering the Student Recreation Center for a tour need to be accounted for by utilizing the “Group” feature in Fusion. Any individual of the group who is a member of the Student Recreation Center needs to swipe into the facility through the turnstiles.
The Student Recreation Center, along with all Campus Recreation activity spaces, is an alcohol, tobacco, and drug free space. This includes e-cigarettes, juuls and vapes. Individuals who appear to be under the influence or in use will be denied access to the facility or event/program and asked to leave. In addition, a letter will be sent to the Office of Student Conduct and Community Standards regarding the violation of university policies and procedures. Campus Safety will be notified to assist with individuals who do not cooperate.
Outside food and drink may only be consumed in the Student Recreation Center lounge spaces found prior to accessing the facility. Open lid consumption is not permitted in any of the activity spaces, unless approved for an event. Non-glass, spill proof bottles are permitted in certain activity areas, but must be stored when not in use. Drinks are not permitted on the track wall or the fitness floors. Patrons will be asked to refrain from chewing gum during activities for safety reasons and the upkeep of the facility.
Pets, other than service animals, are prohibited in the Student Recreation Center and other Campus Recreation activity spaces. “Assistance animals” are not considered service animals, and therefore are prohibited in the facilities.
Service Animals:
Eastern Kentucky University recognizes the importance of Service and Assistance Animals to individuals with disabilities and is committed to providing reasonable accommodation; fulfilling its responsibilities under federal, state, and local laws and regulations; ensuring the health and safety of the University Community, Guests and Visitors; and preserving the integrity of University Property.
In accordance with the Americans with Disabilities Act as amended (ADA) and Section 504 of the Rehabilitation Act, the University is committed to allowing individuals with disabilities the use of a Service Animal on University Property to facilitate full participation and equal access to the University’s programs and activities.
Under federal law, individuals are not required to contact the University in order to have a Service Animal on University Property and may be used without written permission.
Service Animals are permitted within the facility in all activity spaces, with the exception of the Natatorium due to sanitation reasons.
A membership for a sponsored dependent is available for individuals that are 5 years and older.
For individuals between the ages of 5 and 13, access only to the Aquatic Center, Basketball Courts and MAC Court will be permitted. They will need to be accompanied by the member at all times.
For individuals between the ages of 14 and 17, access to the entire Student Recreation Center will be permitted. They will need to be accompanied by the member at all times.
- The only exception is for approved Dual Credit and/or Model Laboratory students.
For individuals that are 18 years and older, access to the entire Student Recreation Center will be permitted. They will not need to be accompanied by the member.
Individuals younger than 6 years old is not permitted in the locker room or restroom of the opposite gender. They are welcome to utilize the Family Restrooms if needed.
Members may bring a spectator. A spectator is a non-member, who is not considered a guest, who is accompanied by a member, whose purpose of their visit is to watch various special events and programs, specifically Competitive Sports Events. Spectators will be issued a wristband at the time they arrive to the facility by the student staff. Spectators who remove their band will asked to be leave the facility. Spectators are only permitted in the area the activity is taking place and are not permitted to be actively participating without paying the $5 guest fee. Spectators will be permitted access to the facility free of charge. All spectators must follow the same rules and regulations for the facility, activity, and university, and the member will be responsible for their spectator’s actions and whereabouts.
Any patron with an active membership that is at least 18 years of age can sponsor up to 2 guests a day with them. A guest must abide by all Campus Recreation policies and procedures. For each guest, a Guest Fee for $10 must be purchased at the Access Desk. An account will be created in the system for each guest. All guests must stay with the patron while utilizing the Student Recreation Center. The patron is responsible for the guest’s actions. The guest must leave the facility with the patron.
In an effort to prevent unnecessary wear and tear on equipment, public decency, and transmission of viruses and infections, appropriate athletic attire for the space and activity performed is required and is at the discretion of Campus Recreation staff.
- Generally, attire should be clean and cover the chest, privates, and buttocks through all ranges of motion.
- Bottoms must be free of belts, studs, rivets, and zippers as these may damage the equipment.
- Clean athletic shoes with non-marking soles are required in all activity areas, except the locker room and aquatic center, or with prior approval of Campus Recreation Staff (i.e. Yoga classes, etc.). Open toed shoes, boots, molded or metallic cleats/spikes and shoes with metal buckles are prohibited.
- Participants who are not wearing clothing properly or offensive in nature will be asked to adjust their attire or asked to leave the facility.
- Swimwear is only appropriate in the Aquatic Centers (including the Patio) and locker rooms.
Patrons have the ability to check out equipment to use within the facility at the Equipment Desk. Available equipment includes towels, basketballs, volleyballs, racquetball equipment and more. Patrons are responsible for any equipment that is checked out. For any equipment that is lost or damaged, the patron will be responsible for the replacement cost. The patron who checks out the equipment must be the one to check it back in. To check out equipment, a valid EKU ID or ID Number must be presented at the Equipment Desk. Checking out equipment is free of charge. Indoor equipment is designated for use inside the facility only. All equipment should be checked back in at the Equipment Desk before the facility closes that day. Any equipment that is not returned will be considered lost and the patron will need to either return the piece or pay for the replacement before being able to check out additional equipment.
The music played throughout the facility is courtesy of Colonel Radio, a constant random playlist. The Campus Recreation Professional Staff is responsible for controlling the type of music as well as the volume. The music is determined based on the general population within the specific time period using the facility and will not interfere with any other university policy. Personal headphones are both encouraged and welcomed. The use of portable sound systems is prohibited within the facility, unless approved for a special event.
To protect the privacy of our participants, the use of photographic devices, including cell phone cameras and professional equipment, is not permitted at Campus Recreation facilities without prior permission from the Department of Campus Recreation. In order to gain permission, contact the Assistant Director of Memberships and Outreach of Campus Recreation.
By gaining access to perform requested media within the facility you understand that:
- The request must be made a minimum of 2 full business days in advance of your requested day/time.
- Contacting the Assistant Director of EKU Campus Recreation does NOT guarantee approval for your request. You will be emailed regarding the status of your request.
- IF approved you MUST inform anyone who appears in the photos/videos and receive his/her verbal consent prior to photographing/videoing. Violation of this requirement may result in the requestor presenting his/her media to a Campus Recreation professional staff member and/or the requestor being asked to discontinue photography/videography.
- If approved, all photography/videography must be taken between the hours of 8am-5pm, Monday-Friday.
- If approved, Campus Recreation should receive access to all photographs/videos taken if requested.
Specific policies and regulations are posted at the activity areas and are to be adhered too. Verbal instructions from facility staff are for the safety and comfort of all Campus Recreation Patrons and are to be strictly enforced.
The distribution and display of flyers, brochures, business cards or other promotional materials is up to the discretion of Campus Recreation Professional Staff. Promotional materials are prohibited to be taped on walls and doors within the facility. Groups and organizations that are interested in posting promotional material can contact the Assistant Director of Memberships and Outreach.
Patron bicycles are not permitted within the Student Recreation Center, including the vestibule and lounge spaces. Bicycles should be left outside. All use of skateboards, rollerblades and roller skates are prohibited within the facility unless it is an approved activity. When brought into the facility these items should be stored safely into a locker and not left on top of or in cubbies or other open storage spaces.
Half and full lockers are available to rent on a first come, first serve basis. Lockers can be rented for the semester, academic year, or summer. Combination locks are provided for each locker.
Lockers will be cleared out at the end of each semester, including summer. Prior to clearing out, each patron will receive an email notice informing them of their upcoming locker rental expiration. If a locker is not cleared out or renewed by the deadline, the locker will be cleared, and any contents found will be placed in the Lost and Found for 30 days. After 30 days, the contents will be donated to GoodWill. The locker will then be available to rent by the next interested patron.
Keeping participants safe is the number one priority for Campus Recreation Staff members. All Campus Recreation Professional Staff and most Student Staff members are certified in First Aid, CPR, and AED dependent on their program area/position, and are trained to provide emergency care to participants if needed. In the event of an emergency, participants are required to report all accidents, incidents, or injuries to the nearest Campus Recreation Staff member so proper care can be provided. If an ambulance is necessary, the Campus Recreation Staff will contact university police and follow the emergency procedures. Campus Recreation Staff may not transport injured victims. In any injury situations, the injured person (when possible) and any witness will be asked to assist with the completion of an Injury or Incident Report.
Unless expressly exempt, all persons are prohibited from possessing Deadly Weapons and Dangerous Materials/Instruments on all property owned, leased, or controlled by Eastern Kentucky University, including but not limited to all classrooms, laboratories, residence halls, clinics, office buildings, performance halls, athletics and recreation facilities, farms, forests and other natural areas, parking lots and structures, University owned, leased or controlled vehicles, and all outdoor areas of the campus, including extended campuses and all other property now or hereafter owned, leased, or controlled by Eastern Kentucky University, of any unit of Eastern Kentucky University. This policy applies to all persons who possess lawfully issued licenses or permits pursuant to Kentucky Revised Statute 237.110 and to all persons who do not possess lawfully issued licenses or permits pursuant to Kentucky Revised Statute 237.110. For more information, please visit the website below:
The Coordinator of Facility Operations coordinates and oversees all internal reservations within the Student Recreation Center for the department. Depending on the group requesting space, the overall process and logistics alters. In regard to reservations, Campus Recreation programs and events will always take priority. In addition, it is important to consider the impact a reservation may have on daily operations or patrons before being approved. Ideally, all facility reservation requests would be submitted at least 2 weeks in advance.
RSO (Registered Student Organizations)
To submit a facility reservation, RSO’s, including Greek Life, must initiate the process with the office of Student Life and First Year Experience. Once the RSO completes the proper form(s), the office will reach out to Campus Recreation with the reservation information. Once received, space availability will be checked in order to approve or deny the request. If the space is available, but staffing will be needed, those Program Areas that will be impacted will need to be notified. If staffing is available, then the request can be approved. The requestor will then be notified of the approval in addition to any related charges. RSO’s will not be charged for the use of space.
Once approved, the reservation will be added to the Fusion Calendar and 25Live.
Internal Groups
University departments and organizations are considered internal groups, as long as the reservation is for current EKU students. The group will not be charged for the use of space. However, if staffing or equipment is needed for the reservation, then the group may be charged. In most cases, payment will be processed via an InterAccount sent through campus mail.
To begin the reservation process, the group must complete the “Facility Reservation Request Form” found on the website. Once received, space availability will be checked in order to approve or deny the request. If the space is available, but staffing will be needed, those Program Areas that will be impacted will need to be notified. If staffing is available, then the request can be approved. The requestor will then be notified of the approval in addition to any related charges.
Once approved, the reservation will be added to the Fusion Calendar and 25Live.
External Groups
External groups are entities not affiliated with the University. In addition, any university department or organization that is hosting an event for non-EKU students/individuals, they will also be considered an external group. An example of this would be Men’s Basketball hosting a youth camp in the summer. External groups will be charged for the use of space as well as any other needs, such as staffing or equipment. Payment will be processed at the Student Recreation Center via cash, check or credit/debit card.
To begin the reservation process, the group must complete the “Facility Reservation Request Form” found on the website. Once received, space availability will be checked in order to approve or deny the request. If the space is available, the reservation process can continue. External group not affiliated with the University will be responsible for providing a certificate of liability insurance as well as signing a contract.
The contract will be created by Campus Recreation and sent to the requestor via email. Once signed and returned, the certificate of liability insurance and signed contract will be sent to Conferencing & Events for final approval.
Once approved by Conferencing & Events, the reservation will be added to the Fusion Calendar and 25Live.
Campus Recreation Programs/Events
Any Campus Recreation program or event will take priority in regard to usage of space. Reservation requests will still need to be communicated, either by a Professional Staff member or student staff. Once received, space availability will be checked in order to approve or deny the request. The “Facility Reservation Request Form” will not need to be submitted.
Campus Recreation programs and events will need to be added to the Fusion Calendar and 25Live