Resources & Information for EKU Faculty, Staff, and Students

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RSO Tools: Marketing Opportunities

Get the word out about your student organization’s events, meetings, and initiatives! Explore the variety of marketing tools available to help you connect with the campus community. Whether you’re promoting a large-scale event or weekly meetings, these resources can help maximize your reach.

Powell Banner Space Reservation

Promote your event in one of the most visible spots on campus! Registered Student Organizations (RSOs) and EKU Departments can request to display a banner outside the Powell Student Center. Banner spaces are limited and available on a first-come, first-served basis.

  • All banners must be hung and removed only by staff members from the office of Student Life & First-Year Experience.
  • Powell Banner Space Reservations must be submitted at least 7 business days in advance.
  • All banners will be reviewed by Student Life staff prior to being displayed and must exactly match the information submitted on the request form. Inconsistencies may result in denial of the request.
  • All banners are required to include the event name, event date & time, event location, sponsoring organization, and contact information (name & email).
  • Banners may be painted or professionally printed; however, all banners are not allowed to exceed the dimensions of a regular twin-sized sheet (39” x 75”).
  • Banners are to be dropped off and picked up at the Student Life office during regular business hours (Monday-Friday from 8am-4:30pm) located in Powell 152.
  • Only the requester listed on the form may deliver/retrieve the banner.
  • Banners can be displayed for up to 7 days before the event.
  • Unclaimed banners will be discarded after 7 days and may result in; but is not limited to, the loss of banner privileges or a fine of $25 being imposed on the RSO(s).
  • All RSOs and EKU Departments requesting to display a banner on the Powell Student Center must submit a request through the Office of Student Life & First-Year Experience using the form on Engage.
  • Go to EKU Engage
  • Sign in using your EKU credentials by clicking the blue “Sign In” button at the top right corner of the screen.
  • On the left-hand side of your screen, select the “Forms” icon — or open the full menu using the three-lined icon in the top left to access the Forms section.
  • Locate and complete the form titled “Powell Banner Space Reservation” under the Starred Forms at the top of the list. You can also access the form HERE.

RSO Digital Signage Application

Promote your RSO or one of your upcoming events on the TVs around the Powell Student Center! Registered Student Organizations (RSOs) can request to display digital flyers to increase visibility and student engagement. Digital signage is a great way to get your event noticed across campus.

  • Digital signage requests must be submitted at least two weeks before the event date to allow adequate processing and scheduling time.
  • Only approved Engage events are eligible for display.
  • Digital graphics must be submitted in JPEG or PNG format and must include the name of the event, the date & time of the event, the event’s location, contact information (name & email), name of the RSO, language directing students to the event listing on Engage/CORQ.
  • Graphics must follow all EKU branding guidelines and RSO policies as reviewed in RSO training.
  • If the event is in-person, a reservation confirmation screenshot is required.
  • The office of Student Life & First-Year Experience may resize graphics to fit display dimensions.
  • RSOs are responsible for notifying Student Life of event changes or cancellations, and for providing updated graphics as needed.
  • Approved graphics will be displayed leading up to the event date.
  • Go to EKU Engage.
  • Sign in using your EKU credentials by clicking the blue “Sign In” button at the top right corner of the screen.
  • Once logged in, select the “Forms” icon from the left-side menu or open the full menu bar using the three-lined icon in the top-left corner.
  • Find, open, and complete the form titled “RSO Digital Signage Application.”
  • Upload your JPEG or PNG graphic and any additional required documentation.
  • Submit the form at least two weeks prior to your event date.

Maximizing Engage

EKU Engage is more than just a place to post events, it’s your organization’s hub for communication, outreach, and impact. Whether you’re part of an RSO or a campus department, Engage can help you build community, increase visibility, and track involvement.

  • Post events and meetings to be visible on the Engage event feed and the CORQ app.
  • Customize event details, add graphics, and include RSVP options.
  • Collect attendance via check-in codes, QR scans, or manual entries.
  • Use Engage to create forms for event registrations, applications, surveys, and more.
  • Collect submissions and manage responses in one convenient place.
  • Keep your RSO or Department’s page updated with a logo, description, officers, and social media links.
  • Use the “About” section to showcase your mission and goals.
  • Add documents or meeting minutes under “Files” for easy access.
  • Keep your membership list up-to.
  • Assign officer roles and responsibilities so members can access the correct permissions.
  • Message members directly through the platform.

Make the most of your events by using the Attendance feature on Engage to track who’s showing up and staying engaged. Whether you’re hosting an interest meeting or a large-scale event, taking attendance helps you identify potential new members and streamline your recruitment efforts. After your event, download the Attendance Report to see participant names and contact details—perfect for following up, inviting them to future events, or starting a conversation about joining your organization.”

  • Plan Ahead: Submit event and digital signage requests early for the best visibility.
  • Engage Visuals Matter: Use clear, branded graphics with correct info—bonus if they match your physical marketing!
  • Encourage RSVPs: Remind members and guests to RSVP on Engage or CORQ so you can plan ahead.
  • Stay Current: Review and update your organization’s Engage page each semester.
  • Link It All: Add your Engage event links to Instagram bios, Linktree pages, or QR codes on flyers.

Need help navigating Engage or want someone to walk your RSO/Department through it?

Contact the office of Student Life & First-Year Experience at studentlife@eku.edu or call 859-622-3855 for assistance or to request a workshop.

Colonel Craze & E3 Events

Get face-to-face with future members and make lasting impressions.

EKU’s Exceptional Eastern Experience (E3) represents all student involvement outside the classroom—and some of the best ways for RSOs & Departments to connect with students are through our higher-energy and signature E3 Events and tabling opportunities like Colonel Craze.

Colonel Craze is our campus-wide involvement fair held each semester, offering RSOs & Departments a chance to recruit, connect, and share what they do with hundreds of students in one place.

In addition, Signature E3 Events like Boo Bash (where we invite RSOs & Departments to Trick-or-Treat) offer themed, student-facing experiences that boost visibility and build positive relationships across campus. We even provide the candy—just bring your spirit!”

  • Participation invitations are sent through Engage via the Messaging tool.
  • Messages go to both the President and Primary Contact listed on your Engage roster.
  • Make sure your organization’s Engage roster is up-to-date to avoid missing opportunities!