Academic training (AT) is a type of study-related employment for J-1 exchange students who want to participate in temporary employment related to their field of studies. The employment can be done while the student is pursuing studies or within 30 days following completion of studies. It allows a J-1 student to work part-time while classes are in session and full-time during vacation periods and full-time after completion of studies.
Academic training may be: (1) Paid or unpaid (2) Full-time or part-time (3) Done during your studies or; after the completion of studies (beginning no later than 30 days after the completion of studies).
- You are primarily in the United States to study rather than to engage in academic training.
- You are in good academic standing at the time of participation.
- You are participating in academic training that is directly related to your major field of study listed on your Form DS-2019.
- You have received a written approval in advance from both your academic advisor and the responsible officer in the Office of International Student and Scholar Services.
- Undergraduate and graduate students can do academic training for a maximum of 18 months.
- Doctoral students can do academic training initially for 18 months and may be granted an extension of additional 18 months to a maximum of 36 months.
- Non-degree students can do it for a maximum of 12 months.
STEP 1: Obtain a job offer letter from your employer on the company’s letterhead that includes the following information:
- Name of company
- Location of academic training
- Number of work hours per week
- Beginning and ending dates of the training
STEP 2: Complete Part I of the Academic Training Recommendation Form and request your academic advisor or co-op representative to complete Part II of the form.
STEP 3: Submit all of the above documents for approval to OISSS.
STEP 4: Obtain approval from OISSS in the form of a new DS-2019. Your employer will need these documents.