The University reserves the right not to contract with individuals who are violating the terms and conditions of a housing contract, who have previously violated the terms and conditions of a housing contract, who have violated University rules and regulations, or who have a past due balance with the University. Additionally, the University reserves the right to terminate the contract during the academic year due to any of the reasons outlined in the contract, Section VIII. The current Housing contract can be found on the Housing website.
Students are responsible for reporting maintenance issues in their room in a timely manner. Maintenance concerns are reported by students through an online system. To report a concern, students should visit the maintenance reporting section of the Current Residents page and follow the screen prompts. This link is also available on the main webpage of the housing website. Please be specific about the nature of your concerns. Maintenance emergencies should be reported to the front desk or an RA/RHC. Failure to report a maintenance issue that leads to damage to furnishings or facilities may result in students being charged for damage.
Due to the COVID-19 pandemic, general room changes and room swaps will be permitted prior to the beginning of the Spring 2021 (January 15 – January 17) semester, but not after the semester begins. Students must receive permission from the Office of Housing and Residence Life prior to making a room change or swap.
Changing rooms without permission will result in a fine on the student’s account, the denial of relocation, and a referral to the Office of Student Conduct and Community Standards. If students have concerns about their current roommate situation, they are encouraged to first contact their Resident Advisor (RA) and then the Residence Hall Coordinator (RHC) of their building.
Visit the Break Housing Information page for more information.
Checking In and Out of Living Spaces
Prior to a resident moving in, the condition of each living space is assessed by hall staff on the Room Condition Inventory. Upon arrival, residents are expected to review the Room Condition Inventory (RCI) that corresponds to their space, verify and/or update the information, and submit the form within 48 hours. RCIs that have not been verified and submitted by a resident within 48 hours of check-in will be auto-accepted without an opportunity to make changes. Failure to verify and submit an RCI without noted changes may result in damage charges to a resident’s account at checkout. All RCIs can be accessed by signing into the Housing portal. Residents are encouraged to protect themselves from unwanted charges by carefully inspecting and reporting all concerns on their RCI.
When moving out (at the end of the Academic Year), after removing all personal items and cleaning the assigned living area, residents must begin a formal check-out process with an RA or RHC. Residents are expected to check out of their living space within 24 hours of an authorized room change or completion of last final exam. When a resident has decided to withdraw from the University the resident is expected to vacate the Residence Hall room and check out upon withdrawal. Leaving a key and/or fob with someone else or mailing it back will result in improper check-out charges.
Each Residence Hall room is furnished with a desk, chair, dresser, and bed for each student. Additionally, there will be at least one closet, set of window blinds, and internet access ports. Residents are permitted to bring additional furniture, but all University provided furniture must remain in the space. Residents are asked to examine all furniture provided by EKU Housing and Residence Life and complete their room inventory as explained above.
Heating and Cooling
Most Residence Halls have central heat and air that are on a system of heated and chilled water which cannot be controlled individually. Facilities Services, in conjunction with Housing and Residence Life, evaluates long term weather patterns to determine when to switch the system between heat and air conditioning. Residents may not block or cover heating, ventilation, or air conditioning ducts. Some halls have the ability for each room to control their own temperature.
All student mail gets delivered to the Powell building. Mail should be addressed following the format below:
First Last Name
Eastern Kentucky University
Mail Services, Powell Building
225 Park Drive
Richmond, KY 40475
All Residence Hall rooms are equipped with Ethernet ports and Wi-Fi. Please note, personal routers interfere with campus Wi-Fi and are not permitted.
Residential Community Spaces
- Computer Labs: Computer terminals are available in all Residence Halls. Users are expected to comply with campus guidelines for computer use. Access to these computers is provided to enhance the learning environment. Please note – social distancing is required in these spaces.
- Lobbies/Grand Campus Clubhouse: Residence Hall lobbies are open 24 hours a day for study purposes and social interaction. The lobby will close at the discretion of Hall Staff personnel due to excessive noise, traffic, lack of social distancing, and other disturbances.
- Kitchens: All Residence Halls are equipped with at least one full kitchen. Residents are responsible for providing all necessary cookware and cleaning the kitchen promptly after use. Social distancing is required in the kitchens at all times.
- Laundry Facilities: Laundry rooms with washers and dryers are located in each Residence Hall or apartment. The use of washers and dryers is included in each resident’s room fee. If there is a problem with a laundry machine, please notify hall staff.
- Pest Control: To reduce the possibility of pests, store all food in sealed containers; do not leave food or dirty dishes out; empty all cans and bottles and rinse them with water; remove trash immediately, and do not leave windows or doors open allowing pests to enter.
Residential Emergency Procedures
- Fire Safety Procedures
When a fire alarm sounds you must:
- Leave your room immediately.
- Close and lock the room door.
- Walk quietly and quickly to the nearest exit. Do not use the elevators.
- Remain outside in the designated area until the all clear signal is given.
For the protection of all residents, obey all fire regulations. Failure to evacuate a hall when an alarm sounds or tampering with fire safety equipment may result in disciplinary action. If a situation requires a resident to shelter-in-place, it is the responsibility of the resident to alert first responders to the shelter-in-place location. EKU Police may be reached at 859-622-1111.
- Fire Hazards and Sprinkler System
Residents acknowledge and agree that it is important to be careful near fire sprinkler heads so as not to falsely trigger or activate them. If a resident triggers or activates the fire sprinkler system without the danger of fire being present, all damages caused by the activation may be charged to the resident’s account.
- Severe Weather
When severe weather conditions exist, make safety your priority. If the National Weather Service (NWS) issues a Tornado Watch, residents are cautioned that the conditions favor the occurrence of a tornado/severe weather. When the warning is issued, residents should seek shelter by taking the stairs to the lowest most central location of the building, preferably in a hallway. Due to high winds, stay away from windows and glass doors. Until the “all clear” signal is given, residents should remain in the designated area. Grand Campus tornado shelter areas are located in each bathroom.
- CSEPP/Chemical Release or Hazardous Material
In the event of a chemical release or an event involving hazardous material, follow Protective Action Decisions issued by Madison County officials. Information will be shared via EKU email and text alerts, as well as weather radios, and sirens located on campus. Should a Shelter-In-Place directive be given, quickly move to the nearest Enhanced Shelter In Place (ESIP) building. If the Shelter-In-Place directive is issued outside of normal business hours, please report to the building designated for your Residence Hall. ESIP buildings are: Alumni Coliseum, Combs Building, Model Gymnasium, Perkins, Thompson Hall, University Building, and Whitlock Building.
Windows should be kept free from all decorations in case of emergency. The exception is students with approved animals (including service dogs, emotional support animals or pets) may post one, small sign in the window corner alerting emergency personnel to the presence of an animal. This sign should be no larger than 6″x6″ and should be either a vinyl cling or a piece of paper affixed with transparent tape.
All rooms are provided with mini-blinds or other shades which must remain installed in their original location. Students may choose to add drapery or valances over the University-provided window coverings. These additional window coverings must be solid white, off-white, beige or light grey on the exterior side (facing out) and the backing should be thick enough that no other colors/shapes/designs are viewable from outside. The use of non-permanent “low-tack” adhesives should be used for hanging any additional window coverings. No items may be installed between the University-installed window coverings and the window screen with the exception of the aforementioned single emergency sign if an animal is approved to reside in the room. No items may be hung outside the window unless approved by the Residence Life Staff for hall/University events (i.e. Homecoming banners).